OPERATING INSTRUCTIONS FOR HALL AND EQUIPMENT
Revised SEPT 2024
Instructions for all the equipment and facilities in the hall are contained in the following pages.
If you are unsure of how to work something, please read the instructions.
All the equipment works well, and will not work any better if you pull or hit it harder…it will probably break!
In particular please note the following to avoid most common breakages/damage:
- Do not pull the curtains in the main hall to open or shut them…pull the ropes (indicated by signs) on the
side of each set of curtains.
- Don’t drag chairs across the floor. Use the trolleys.
- Do not force the stair gate or pull it off its hinges. It works by operating the latch on the top on the right hand side.
- Do not force or kick the automatic door closer on the kitchen door.
- Do not use the dishwasher unless you are sure you know how it works.
- Do not put unrinsed plates in the dishwasher. Switch it off and empty it when you have finished.
- Switch off all internal and external lights when you leave. The square floodlight outside will stay on for about 30 seconds after you have left.
PLEASE REPORT ANY DAMAGE/FAILED EQUIPMENT TO THE MAINTENANCE OFFICER (07771971303)
ENTRANCE HALL AND TOILETS
FIRE ALARM (see page 1 of detailed instructions)
To operate fire alarm push the black arrow. To stop the fire alarm, push the small black plastic key (on the chain next to the alarm) into the hole at the base of the call point (marked with an arrow) and push up until the alarm stops.
HOT WATER
Hot water in kitchen and toilets is supplied by the boiler and may take up to 30 seconds to run hot when taps are turned on.
HEATING
Heating in these areas is programmed to come on before your hire so that the areas will be warm when you arrive. No adjustment is possible, and the heaters will turn off at the end of your hire.
LIGHTING
Press the light switch near the entrance door to turn on the lights in the bar area. Twist clockwise to increase brightness, or anticlockwise to dim. The lights in the toilets come on automatically when you walk in and will turn off a few minutes after you leave.
TOILETS
A ventilation fan will switch on and off at the same time as the lights. The flush for the urinals in the gents is automatic and the cistern will stop filling about 30 minutes after the last person leaves the room. The taps in the ladies and disabled loos operate automatically. Just hold your hands under the tap to operate. Hot water in the toilets is supplied “on demand” and will take 20-30 seconds to arrive at the tap.
ALARM IN DISABLED TOILET (see page 2 of detailed instructions)
Alarm will sound and light will flash if alarm cord is pulled. Pressing either the reset pad below the flashing light or on the control panel on the wall behind the bar will reset alarm.
FRIDGES (see page 8 of detailed instructions)
There are two fridges behind the bar. Switch on at the mains which you will find between the two fridges. The wine fridge temperature can be controlled by pressing the cold or warm button on the top of the door.
When you have finished, turn off the fridges and leave the doors slightly open.
AUTOMATIC DOOR CLOSER (see page 6 of detailed instructions)
On the door between the entrance hall and the kitchen is an automatic door closer which can be used to hold the door open.
Gently push down the plunger on the top of the unit and pull it slightly away from the door to lock in position. If this doesn’t work first time push plunger towards door and try again…do not push harder as this will have no effect. To release push the plunger towards the door. The plunger will release automatically when the fire alarm sounds.
OUTSIDE LIGHTS
There is a square automatic flood light that will turn on if anyone is outside in the dark, and turn off if the outside lights are on, or after 30 seconds. Outside the front door and inside there are switches for additional (round) floodlights outside and the porch lights. When you leave please ensure that the porch lights and switched, round floodlights are switched off. The square, automatic floodlight will stay on for about 30 seconds after you leave.
MAIN HALL AND ANNEX
LIGHTING
There are 8 led panels controlled by four dimming switches on the wall to the left just inside the door. Push to turn on and twist to dim/brighten the lights. There is also a switch for the emergency lights which should be switched on for the duration of your hire.
HEATING (see page 3 of detailed instructions)
Heating is provided by infra-red panels in the ceiling. These come on automatically before your hire, so that by the time you arrive the hall will be warm. However if you wish to adjust the temperature, you can use the thermostat, located by the light switches to the left of the main door into the hall. The heaters will switch off automatically at the end of your hire.
CHAIRS (see page 9 of detailed instructions)
Don’t drag chairs, use the trolleys provided. No more than four chairs per stack, with backs facing outwards.
MUSIC SYSTEM (see page 10 of detailed instructions)
In order to play music through the speakers in the hall, connect your device (ipod, iphone ipad android phone or laptop) to the blue-tooth receiver (TP-LINK_MUSIC) which will work anywhere in the main hall. Turn on the amplifier; the switch is located on the frame of the door leading to the store room. Volume can be controlled with the volume control on your device.
REMEMBER TO SWITCH THE AMPLIFIER OFF BEFORE YOU LEAVE
MICROPHONE, PROJECTOR AND SCREEN Once booking is confirmed, please contact Maintenance Officer (07771971303) to get access to microphone and/or projector and screen.
VENTILATION
In addition to the opening windows, there are roof windows upstairs in the annex.
Pull cord sharply to open, and shut.
Please do not forget to shut all the windows when you leave.
NOISE LIMITER
There is a noise limiter in the hall. As sound levels increase, the yellow light near the ceiling above the meter cupboard will come on, warning that the limiter is about to operate.
Further increase in sound levels will cause the noise limiter to trip the electricity supply to all sockets in the
building will then turn off for about 10 seconds and will then turn on again.
CURTAINS
Please do not pull the curtains open or shut. There are cords on the right hand side to operate the curtains for the windows, and on the left hand side of the large curtains in the hall.
STAIR GATE
To open operate the latch on the top right hand side of the gate.
Do not force the gate, it opens easily if correctly operated.
CARBON MONOXIDE ALARM
This is situated in the main hall near the clock. If the alarm goes off switch all gas fires off immediately, open windows and doors and leave the hall.
KITCHEN
HEATING ( see page 3 of detailed operating instructions)
Heating is provided by infra-red panels in the ceiling. These come on automatically before your hire, so that by the time you arrive the kitchen will be warm. However if you wish to adjust the temperature, you can use the thermostat, located on the wall just to the right of the hatch into the hall. The heaters will switch off automatically at the end of your hire.
EXTRACTOR FAN
Lights and variable speed fan are operated by the buttons on the front of the extractor fan above the hobs.
DISHWASHER (See page 4 of detailed instructions)
If you are going to use Village Hall glasses or plates and cutlery we would prefer you to use the dishwasher. Please arrange a mutually convenient time for a member of the committee to teach you how to use it. Instructions are also on the dishwasher.
HOT WATER
Hot water for the main sink is provided from the gas boiler, it may take up to a minute to run hot when first used. There is also a hand wash sink just inside the door supplied by a separate electric heater. Please do not switch off this heater.
HOT WATER BOILER
Never switch on when empty, and only move it if it is empty. When full, it is very heavy.
MICROWAVE
Set desired power via the top dial and desired time on the bottom dial.
COOKER AND HOBS (see page 5 of detailed instructions)
Instructions are on the wall near the hobs.
COFFEE PERCOLATOR
See page 7 of detailed instructions
VENTILATION
There are two ventilation fans, one above the dishwasher and one above the oven. To switch on or off, pull the cord under the fan. Please remember to turn off before you leave
RUBBISH
There are rubbish bins to the left of the dishwasher and to the right of the sink. Each has a compartment for normal waste and recycling.
Please empty all rubbish into the appropriate bin outside when you leave. Glass bottles must be taken away with you together with any rubbish that won’t fit into the bins.
ELECTRICAL SYSTEM
RCD RESET
If the electricity supply to any lights or sockets fails it may be that an RCD has tripped. These can be reset as follows:
RCDs for the lights in the main hall are in distribution board in the cupboard below the sound limiter (key on chain above the cupboard). RCDs for all other lights are in the passage from the entrance hall to the toilets, above the door to the disabled toilet.
ELECTRICAL SOCKETS
RCDs for the electrical sockets in the hall are in the cupboard under the sound limiter, and for all other sockets in the passage to the toilets.
If power to the sockets is lost, but you must stop using any equipment that caused the RCD to trip.
EQUIPMENT BREAKDOWN
If any Village Hall electrical equipment stops working do not try to repair it. Please report to the Maintenance Officer as soon as possible.