Covid-19 measures for Village Halls from 24th February 2022: Living with Covid-19
Key principles for village halls:
- People should stay at home if unwell.
- Those who have recently had COVID-19 should not attend the hall until either a week has passed and they no longer have a temperature or they have two negative lateral flow tests on days 5 and 6. They should inform their close contacts and avoid contact with anyone in an at risk group. Contacts of people with COVID-19 are asked to take extra care, following general guidance on safer behaviours. Routine contact tracing ends on 24th February.
- Let fresh air in if meeting indoors. Opening a window for ten minutes helps. (This has also been shown to reduce risk of catching other airborne diseases such as flu).
- Continue to wear a face covering in crowded and enclosed spaces, especially where you may come into contact with other people you do not normally meet and when rates of transmission are high.
- Clean your hands often, avoid touching your face, nose or eyes. “Catch it, bin it, Kill it”.
- Maintain social distancing as far as possible from anyone you do not have regular contact with. Respect the fact that others may wish to take a more cautious approach.
- If a more crowded event is likely to take place, eg a wedding reception with dancing, hirers can be encouraged to ask everyone to take a lateral flow test beforehand, as recommended in the “How to Stay Safe” guidance.
QR Code and Check in Systems
As people no longer need to check in, we have removed the NHS COVID-19 QR code posters. Regular hirers who have been using check in systems must now delete the data. See below:
‘You must delete this data in a way that does not risk unintended access. For example, permanently deleting electronic files and shredding paper documents. It is important you do this to meet your General Data Protection Regulation (GDPR) obligations. Find out more about maintaining records for contact tracing purposes:
Records that you make and keep for other business purposes do not need deleting.’
Updates to Special Conditions of Hire during Covid-19
The BVH booking conditions document (Special Conditions of Hire during COVID-19) has been updated and the changes affect points 3, 4, 7, 9, 16. – see below.
- You will make sure that everyone likely to attend your activity or event understands that they MUST NOT DO SO if they are unwell or anyone in their household has had COVID-19 symptoms in the last 48 hours, or if still in their self-isolation period following a positive test. If they develop symptoms within 5 days of visiting the premises they should be encouraged to carry out a COVID-19 test and notify NHS test and trace if the result is positive.
4: You will be responsible for cleaning door handles, light switches, window catches, equipment, toilet handles and seats, wash basins and all surfaces likely to be used during your period of hire before other members of your group or organisation arrive and to keep the premises clean through regular cleaning of surfaces during your hire, paying particular attention to wash hand basins and kitchen sinks (if used), using either the products supplied (which will be in a clearly accessible location) or ordinary domestic products. You will be required to clean again on leaving. Please take care cleaning electrical equipment. Use cloths – do not spray!
7: You will encourage mitigation measures such as face coverings if your event is likely to be busy or crowded and when using confined areas such as toilets and corridors, for the safety of others.
9: You will arrange the room as far as possible to facilitate social distancing, for example: Seating side by side rather than face-to-face, at least one empty chair between each person or household group. If tables are being used by people from different households a wide U-shape is advisable.
16: If someone becomes unwell with suspected Covid-19 symptoms, arrange for them to go home or move them to the designated safe area which is the car park. Provide tissues and a bin or plastic bag, and a bowl of warm soapy water for handwashing. Make sure you have contact details for others in your group and then ask them to leave the premises. Advise them to launder their clothes when they arrive home. Inform the maintenance officer on 07771 971303.
POSTER: PLEASE HELP KEEP VULNERABLE USERS of THIS HALL SAFE from COVID
- Please do not enter if you or anyone in your household is unwell or has COVID-19 symptoms, or have tested positive and their recommended self -isolation is not complete.
- Maintain social distancing as far as possible from anyone you do not have regular contact with. Respect those who may be cautious.
- Use hand sanitiser or soap. Clean your hands often. Keep surfaces clean.
- Please wear face coverings in confined areas (eg toilets, corridors) and at a busy or crowded event.
- “Catch it, Bin it, Kill it”. Avoid touching your face, nose, or eyes. Put tissues into one of the bins or rubbish bags provided, then wash your hands.
- Open windows for ventilation. Close doors and windows on leaving.
- If you develop COVID-19 symptoms within 48 hours of visiting these premises please take a COVID-19 test and inform NHS if positive.